- Your address and contact details
- the date
- the full name of the person you are writing to, and/or his/her job title
'The Personnel Manager'
- the address of the organisation you are applying to
- the salutation; e.g. Dear Ms Chan
- a subject heading; e.g. Application for the Post of Trainee Manager
- First paragraph: 'I am writing to apply for the post of ..., which was
advertised ... on (+date).
- working experience relevant to this job
- education relevant to this job
- descriptions of how you fulfil all the requirements in the job advert or
necessary for this post
- why you want to work for this organisation (showing your knowledge of the
- when you are available for interview
- Yours sincerely / faithfully
- your signature
- your full name
- order: decide whether your education or your working experience is more
useful to the employer, and put that in the second paragraph
- write good topic sentences: start each paragraph with words that show what
it is about; e.g. 'My working experience...'; 'My degree in... '; 'My
leadership skills...'; 'The reason that I would like to work for your company
- write a different job application letter for each organisation that you
apply to. You will need different addresses, dates, and names, and you will
need to emphasise different skills, qualifications and experience depending on
the requirements of the job.
- be polite and formal, but not too polite; e.g. don't use "esteemed"
Accuracy of Grammar and Vocabulary and
Range of Grammar and Vocabulary
- format your letter in block style: everything except the subject heading
is left-aligned, and leave an empty line between each paragraph
- write the month as a word, not a number, to prevent confusion between the
British and American systems; e.g.
is confusing, so use
- in the date you do not need to use st/nd/rd/th or a comma.
- with 'Dear Sir', 'Dear Sirs' or 'Dear Sir or Madam', use 'Yours
faithfully'. With 'Dear Mr Wong' use 'Yours sincerely'
- if you use a comma after the salutation, use one after the 'Yours
sincerely/faithfully'. Otherwise omit them both. Be consistent.
- follow the conventions in your industry. The guidelines given here are
general ones. You may want to make your letter stand out by doing something
different, and that is acceptable as long as you follow the conventions in
hits since 7 May 2005.
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